Leadership Board Roles and Responsibilities
Below, you will find a suggested list of positions and associated duties for your alumni club. Please note that the University of Illinois Alumni Association (UIAA) encourages your club to delegate responsibilities based on your current number of volunteers in leadership positions.
If you have any questions about ways to combine positions or delegate responsibilities, please contact Tyler Gagai, Director of Alumni Clubs, at firstname.lastname@example.org.
Best Practices for Succession Planning
The UIAA encourages all alumni clubs to properly plan for club leadership succession on an annual basis. Leadership succession is vital for alumni clubs and allows for current or new club volunteers to either increase their commitment to their club or take a step back when life becomes too hectic to continue their volunteerism and leadership to the club.
Identifying future club leaders is the responsibility of each club, but the UIAA can aid in recruitment efforts by sending a survey to your region or constituency to solicit interest from potential alumni club volunteers. From there, the Director of Alumni Clubs will provide you with your survey data, and you and your club’s leadership board will coordinate outreach to those interested in volunteering with your club. We recommend that your club utilizes the board position descriptions included above on this webpage to help educate potential volunteers on the demands related to alumni club leadership.
The UIAA also encourages your club to leverage your social media accounts and your Alumni Magnet node to communicate potential club leadership and volunteer opportunities directly to your alumni.
Suggested best practices:
- Assign a “board buddy” to a volunteer who is looking to step into an increased role within club leadership. For example, if a current volunteer is interested in serving as the club’s treasurer, the current club treasurer would be instrumental in providing mentorship to the alum who is seeking to become treasurer.
- The UIAA recommends that the Vice President for each club is the “president-elect” to help with the club’s leadership transition year-over-year
- Be up-front with the time commitment associated with each position. Try your best to assign an “hours-per-month” value to each of your club’s positions to help interested volunteers better understand the time commitment.
- Upload all club documents to a Google Drive (or similar platform) folder to ensure continuity and annual club activity