The University of Illinois Alumni Association (UIAA) is proud to assist its alumni clubs through resources, guidelines, and expectations that we refer to as a “tier system” that is designed to maximize the engagement opportunities for the alumni in their region or their target alumni demographic. Under this tier structured, alumni clubs are allocated resources and provided guidelines based on their club’s own goals, volunteer bandwidth, and alumni population.
Alumni clubs who participate in this program can expect the following resources from the UIAA:
Alumni Clubs who participate in this program will agree to the following guidelines in exchange for UIAA resources:
Minimum number of Constituent Journey Events per Year
The minimum number of events per fiscal year varies based on your club’s desired tier level:
- Main Quad Club – 4 total Constituent Journey events per year, with at least 3 events from separate Constituent Journey event categories. For example, if your club may elect to host 2 Athletic events, 1 Community Service event, and 1 Networking event per year to achieve the Main Quad tier designation
- Illini Union Club – 2 total Constituent Journey events per year with both events representing different event categories. For example, an Illini Union club may host one Arts event and one Community Service event to achieve the Illini Union tier level.
- Morrow Plots Club – 1 total Constituent Journey event per year.
Receiving credit for Constituent Journey events
- In addition to planning and hosting your Constituent Journey events, the UIAA asks that your club promotes the event to all alumni in your region or target demographic (via club’s magnet node) and provide an attendee list after the event has been hosted. If your club utilizes its Magnet node to collect registration, the UIAA requests that the club notates any “no-shows” in your post-event report to the UIAA.
Tentative Year Out Calendar of Events
Alumni clubs will be asked to provide a tentative year-out calendar of events by June 30 every year in order for their tier/club status to be certified. Please note that the operative word is “tentative” as the UIAA is mindful of volunteer bandwidth, shifting priorities, and that special event opportunities will likely arise over the course of the year, and we want to empower your club to program for your alumni at your discretion. Providing a year-out calendar of events will allow your club to better leverage our communication resources when applicable, including boosted social media posts, inclusion in our monthly alumni digest e-mails, and allowing the Director of Alumni Clubs to correspond with the club in a timely manner to coordinate these resources.
Reporting Board Meeting Minutes
Alumni clubs will be asked to report a minimum of two board meeting minutes per year to the Director of Alumni Clubs. Much like the tentative year-out calendar of events, reporting your club’s board meeting minutes will allow your club to better leverage our communication resources when applicable, including boosted social media posts, inclusion in our monthly alumni digest e-mails, and allowing the Director of Alumni Clubs to correspond with the club in a timely manner to coordinate these resources.
Report Annual Club Leader Roster
Alumni clubs will be asked to report their club leadership and volunteer roster by June 30 each year. Your club board leadership roster ensures that the UIAA has an accurate snapshot of the strength of our club’s program, but also allows UIAA to ensure that your club’s leadership board is receiving correspondence from the UIAA that is particularly relevant to our alumni club volunteer leaders.